Use case · Agencies
From the designer's timer to the contractor's hours to the project manager's approval — one workflow, not three. Send a Stripe link and watch the invoice mark itself paid.
Why this page exists
A Friday in your studio
Friday afternoon. Your studio lead opens the time tracker, exports the week as a CSV, and starts the spreadsheet. Three designers, two contractors, six clients. Some hours are tagged correctly. Some aren't. Two entries say “design work” with no project. Someone has to figure out the rate per client and copy it into the right column before invoices can go out Monday.
Most agencies don't lose money on the invoice itself. They lose it in the four hours someone spends rebuilding the data before the invoice can exist.
Where agency billing breaks today
Designers track in one app, project managers approve in another, and finance rebuilds invoices from a spreadsheet at month-end. Every handoff is where a billable hour goes missing. Talix keeps tracking, approval, and invoicing on the same record — nothing gets re-entered, nothing gets dropped.
When your team bills $120/hr for one client and $180 for another, the rate has to live somewhere reliable. Talix stores it at the project level, so every approved entry — even one a contractor logged — already carries the right number when it lands on a draft invoice.
Teams who live outside the browser miss timer starts. Talix Time runs in the menu bar, keeps tracking when Wi-Fi drops, and lands every entry back into the same Talix project — no parallel system, no late-night reconciling.
The Talix workflow
Designers and contractors run timers from the desktop app or the web. Every entry tagged with a client and project the moment it starts — not the moment someone gets around to sorting it on Friday.
Project managers review entries before they hit a draft invoice. Internal time gets marked non-billable, edits stay attached to the original entry, and the audit trail stays clean for the client.
Approved hours auto-populate a draft invoice using the project's rate. One review, then send — as a clean PDF or with a Stripe payment link attached for one-click payment.
Stripe payments mark invoices paid automatically. Outstanding, draft, and paid all show up in one place — finance and delivery looking at the same numbers.
What changes for you
Lower-friction tracking — especially in the menu bar — means fewer hours fall off the timesheet at month-end.
Approved time becomes invoice line items in minutes, replacing the Sunday-night spreadsheet reconcile.
Every line item ties back to a tracked entry with a timestamp and a project. Clients who want detail get it; clients who don't, don't.
Every invoice state lives in the same view, instead of split across a timer app, an invoicing app, and a spreadsheet.
Where Talix fits
Talix is not a PSA platform. There is no resource heatmap, no capacity planning, no per-project P&L roll-up across the firm. It's built for agencies in the 5–25 person range that want a clean path from tracked work to paid invoice — not full enterprise operations software. If your finance team needs a complete GL or your delivery team needs Gantt charts, Talix sits underneath those tools, not in place of them.